When scheduling a meeting or replying to an appointment request, knowing Other Ways to Say ‘my availability is as follows professionally helps you use the right expressions to stay polite and avoid being repetitive. Using professional and formal phrases ensures you communicate availability clearly in emails, messages, or writing to a colleague, client, or recruiter, offering alternative times, showing when you are free or available, and specifying hours you can meet.
Using different expressions adds flexibility and creates a positive impression. Expressing your availability in a thoughtful, warm, and personal way encourages ease, openness, and stronger connection. Simple practice of choosing heartfelt alternatives instead of rigid or transactional wording helps organize interactions, reflect care and clarity, and show respect for the other person’s time. Using routine conversations, examples, or phrases from a guide gives practical meaning and works in various situations.
I often use intentional adjustments when sharing my availability, as the right phrases make emails, texting, and arranging meetings smoother. From rigid and overly formal messages to flexible, thoughtful, and personal alternatives, the goal is in sharing, organizing, and reflecting care and clarity. Keeping examples, options, and 30 tested phrases in mind, along with proper tone, flow, and interactions, ensures lasting positive impressions while communicating effectively.
What Does “my availability is as follows professionally” Mean?
This phrase communicates when you are free for meetings, calls, or collaborations in a professional context. It’s a polite way to let someone know your schedule while maintaining clarity and courtesy.
When to Use “my availability is as follows professionally”
Use this phrase when coordinating schedules with colleagues, clients, or managers. It’s most useful in emails, meeting requests, and professional messages where clarity and professionalism matter.
Is It Professional/Polite to Say “my availability is as follows professionally”?
Yes. It’s formal, polite, and widely understood in professional settings. However, sometimes using more personalized or varied alternatives can make your communication feel warmer and more approachable.
Synonyms for “my availability is as follows professionally”
- Here’s when I’m available
- My schedule is open at the following times
- I am free at the following times
- The best times for me are
- I can meet at the following times
- My open slots are
- The following times work for me
- I’m able to join at
- My calendar allows for
- I can be available at
- I’m free to connect at
- You can reach me at
- My hours for discussion are
- I have the following times free
- I am open during these periods
- Here’s my timetable for meetings
- My preferred times are
- I am flexible at the following times
- The following slots work best for me
- I can make myself available at
- My available hours are
- I can schedule at
- The times I can commit to are
- I am reachable at
- I have openings at
- I’m accessible during
- The following times are convenient for me
- My working hours allow for
- I can fit in at
- Here’s when I can join
1. Here’s when I’m available
Scenario: A formal greeting to colleagues or clients to schedule a meeting.
Examples:
- Here’s when I’m available this week: Monday 10–11 AM, Wednesday 2–3 PM.
- I’m available at these times; please let me know which works best for you.
- Here’s when I’m available for our discussion.
- The following times work for me; I hope one fits your schedule.
- Here’s when I’m available; happy to adjust if needed.
Tone: Respectful, professional, and friendly
Explanation: Saying “Here’s when I’m available” communicates your schedule clearly while showing flexibility and consideration. It’s simple, approachable, and professional.
Best Use: Emails, calendar scheduling, or formal messages where clarity and politeness matter.
2. My schedule is open at the following times
Scenario: Sending a formal message to a team or client to propose meeting times.
Examples:
- My schedule is open at the following times: Tuesday 9–11 AM, Thursday 1–2 PM.
- Please see my open slots below.
- My schedule is open at the following times; let me know which works best.
- I have availability as listed below.
- My schedule is open at the following times; happy to adjust if needed.
Tone: Professional, considerate, and accommodating
Explanation: This phrase highlights your willingness to collaborate and flexibility, while maintaining a polite and professional tone.
Best Use: Group scheduling, client coordination, or formal professional emails.
3. I am free at the following times
Scenario: Responding to a colleague or client to confirm your availability for a meeting.
Examples:
- I am free at the following times: Monday 3–4 PM, Friday 10–11 AM.
- These are the times I am free this week.
- I am free at the following times; do any work for you?
- I am free at the following times; looking forward to your confirmation.
- I am free at the following times; please pick a convenient slot.
Tone: Friendly, professional, and approachable
Explanation: This phrase communicates availability clearly and directly, while remaining warm and professional.
Best Use: One on one meetings, informal professional coordination, or scheduling with colleagues.
4. The best times for me are
Scenario: Proposing meeting times to a client or colleague in a professional email.
Examples:
- The best times for me are Tuesday 2–3 PM or Thursday 10–11 AM.
- Please let me know if any of the best times for me work for you.
- The best times for me are listed below; happy to adjust if needed.
- I’d suggest the following times; these are the best times for me.
- The best times for me are flexible; I can accommodate your schedule.
Tone: Respectful, professional, and accommodating
Explanation: This phrase clearly communicates your preferred availability while showing willingness to coordinate. It’s polite and approachable.
Best Use: Scheduling with clients, team members, or anyone where flexibility and consideration matter.
5. I can meet at the following times
Scenario: Scheduling a one on one meeting or call.
Examples:
- I can meet at the following times: Monday 11–12 AM, Wednesday 3–4 PM.
- Please let me know which time works; I can meet at these times.
- I can meet at the following times and am happy to adjust if needed.
- Here are the times I can meet; let me know your preference.
- I can meet at these times; looking forward to our discussion.
Tone: Professional, clear, and courteous
Explanation: This phrase directly indicates your availability for a meeting and demonstrates readiness to collaborate.
Best Use: Professional meetings, client calls, or internal team scheduling.
6. My open slots are
Scenario: Sharing availability in a formal email to multiple participants.
Examples:
- My open slots are Monday 10–11 AM, Wednesday 2–3 PM, and Friday 1–2 PM.
- Please see my open slots below; happy to adjust if needed.
- My open slots are listed for your convenience.
- Here are my open slots; let me know which works best.
- My open slots are flexible; I can accommodate your preferred time.
Tone: Polite, professional, and considerate
Explanation: “Open slots” is a professional way to show transparency in your schedule while offering flexibility.
Best Use: Emails for team meetings, client coordination, or scheduling multiple participants.
7. The following times work for me
Scenario: Sending a professional email to propose times for a meeting or call.
Examples:
- The following times work for me: Tuesday 9–10 AM, Thursday 2–3 PM.
- Please review; the following times work for me.
- The following times work for me, but I can adjust if needed.
- I’ve listed the following times that work for me; let me know your preference.
- The following times work for me and I look forward to your confirmation.
Tone: Professional, clear, and flexible
Explanation: This phrase politely communicates your availability while keeping a collaborative tone.
Best Use: Emailing colleagues, clients, or managers to coordinate schedules.
8. I’m able to join at
Scenario: Confirming availability for a scheduled call or meeting.
Examples:
- I’m able to join at Monday 11 AM or Wednesday 2 PM.
- I’m able to join at the times listed below; please confirm your preference.
- I’m able to join at these times and can adjust if needed.
- I’m able to join at the following times; looking forward to the discussion.
- I’m able to join at any of these times that work best for you.
Tone: Courteous, professional, and approachable
Explanation: “I’m able to join at” emphasizes your readiness and willingness to participate, keeping communication professional and friendly.
Best Use: Scheduling formal calls, virtual meetings, or collaborative discussions.
9. My calendar allows for
Scenario: Sharing availability for multiple possible meeting times in a professional context.
Examples:
- My calendar allows for Tuesday 9–10 AM or Thursday 1–2 PM.
- Please let me know which time works best; my calendar allows for these slots.
- My calendar allows for the following times; happy to adjust if needed.
- Here are times my calendar allows for this week.
- My calendar allows for flexibility; let me know your preferred time.
Tone: Formal, professional, and accommodating
Explanation: This phrase shows that you’ve reviewed your schedule carefully and are offering precise availability, maintaining professionalism.
Best Use: Formal emails, scheduling with clients, or coordinating multiple participants.
10. I can be available at
Scenario: Confirming your availability for a scheduled meeting or call.
Examples:
- I can be available at Monday 10 AM or Wednesday 3 PM.
- I can be available at the following times; please let me know which works for you.
- I can be available at these times and am happy to adjust if needed.
- I can be available at the listed times; looking forward to our discussion.
- I can be available at any of these times that suit your schedule.
Tone: Professional, polite, and flexible
Explanation: This phrase communicates availability clearly while showing willingness to accommodate others’ schedules.
Best Use: Scheduling formal meetings, client calls, or professional discussions.
11. I’m free to connect at
Scenario: Reaching out to colleagues, clients, or collaborators for a meeting or discussion.
Examples:
- I’m free to connect at Monday 2–3 PM or Thursday 11 AM–12 PM.
- I’m free to connect at the following times; please confirm your preference.
- I’m free to connect at these times and can adjust if needed.
- I’m free to connect at the listed times; happy to coordinate with your schedule.
- I’m free to connect at any time that works best for you.
Tone: Friendly, professional, and approachable
Explanation: This phrase makes your availability sound flexible and collaborative while keeping a professional tone.
Best Use: One on one meetings, informal client check ins, or team discussions.
12. You can reach me at
Scenario: Providing times for contact or discussion to clients or colleagues.
Examples:
- You can reach me at Monday 10–11 AM or Wednesday 3–4 PM.
- You can reach me at the following times; please let me know which works best.
- You can reach me at these times and I’ll make sure to be available.
- You can reach me at the listed times; happy to coordinate with your schedule.
- You can reach me at any of these times that are convenient for you.
Tone: Polite, professional, and considerate
Explanation: This phrase is simple, clear, and polite, emphasizing your availability and openness for communication.
Best Use: Emails, scheduling calls, or coordinating meetings professionally.
13. My hours for discussion are
Scenario: Sending a formal email to a colleague or client to propose times for a discussion.
Examples:
- My hours for discussion are Monday 10–11 AM and Thursday 2–3 PM.
- Please let me know which of my hours for discussion work best for you.
- My hours for discussion are listed below; happy to adjust if needed.
- I’ve set aside the following hours for discussion; let me know your preference.
- My hours for discussion are flexible; I can accommodate your schedule.
Tone: Professional, respectful, and clear
Explanation: This phrase communicates your availability specifically for discussion while maintaining a polite and professional tone.
Best Use: Formal professional emails, scheduling meetings, or client coordination.
14. I have the following times free
Scenario: Replying to a request for meeting times with colleagues or clients.
Examples:
- I have the following times free: Tuesday 9–10 AM, Wednesday 2–3 PM.
- Please let me know which of the following times free work best for you.
- I have the following times free; happy to adjust if needed.
- I have the following times free; looking forward to your confirmation.
- I have the following times free and can accommodate your preferred time.
Tone: Friendly, professional, and approachable
Explanation: This phrase communicates availability clearly and is simple to read while remaining professional.
Best Use: Scheduling calls, team meetings, or informal professional coordination.
15. I am open during these periods
Scenario: Proposing a range of times for a meeting or discussion.
Examples:
- I am open during these periods: Monday 10–11 AM, Wednesday 2–4 PM.
- Please let me know which period works best; I am open during these periods.
- I am open during these periods and can adjust if needed.
- I am open during these periods; happy to coordinate with your schedule.
- I am open during these periods; looking forward to our discussion.
Tone: Polite, professional, and flexible
Explanation: This phrase communicates openness and flexibility while remaining professional and courteous.
Best Use: Emails, calls, or scheduling multiple participants.
16. Here’s my timetable for meetings
Scenario: Sharing a detailed schedule with a team or client.
Examples:
- Here’s my timetable for meetings this week: Monday 10–11 AM, Tuesday 1–2 PM.
- Please review my timetable for meetings and let me know your preference.
- Here’s my timetable for meetings; happy to adjust if needed.
- Here’s my timetable for meetings; let me know which time works best.
- Here’s my timetable for meetings; looking forward to coordinating.
Tone: Professional, organized, and clear
Explanation: This phrase conveys a structured approach, showing that you are organized and considerate of others’ schedules.
Best Use: Professional emails, team coordination, or scheduling multiple meetings.
17. My preferred times are
Scenario: Suggesting specific times for a meeting or call.
Examples:
- My preferred times are Monday 10–11 AM or Thursday 2–3 PM.
- Please let me know if any of my preferred times suit your schedule.
- My preferred times are listed below; happy to adjust if needed.
- I’ve shared my preferred times; let me know your preference.
- My preferred times are flexible; I can accommodate your availability.
Tone: Professional, considerate, and approachable
Explanation: This phrase communicates your schedule while emphasizing your preference, making it polite and collaborative.
Best Use: Scheduling with clients, colleagues, or supervisors.
18. I am flexible at the following times
Scenario: Offering multiple time options for a meeting or discussion.
Examples:
- I am flexible at the following times: Tuesday 9–10 AM, Wednesday 2–3 PM.
- Please let me know which time works best; I am flexible at these times.
- I am flexible at the following times and can adjust if needed.
- I am flexible at the following times; happy to coordinate with your schedule.
- I am flexible at the following times; looking forward to our discussion.
Tone: Polite, professional, and accommodating
Explanation: This phrase emphasizes your flexibility and willingness to collaborate while maintaining professionalism.
Best Use: Scheduling meetings with multiple participants or accommodating client availability.
Read More:30 Other Ways to Say ‘let me know if otherwise professionally’ (With Examples)
19. The following slots work best for me
Scenario: Suggesting preferred meeting times to a colleague, client, or manager.
Examples:
- The following slots work best for me: Monday 10–11 AM, Wednesday 2–3 PM.
- Please let me know which of the following slots work best for you.
- The following slots work best for me; I can adjust if needed.
- I’ve listed the following slots that work best for me; happy to coordinate.
- The following slots work best for me; looking forward to your confirmation.
Tone: Professional, polite, and clear
Explanation: This phrase communicates your preferred availability while maintaining flexibility and professionalism.
Best Use: Scheduling calls, client meetings, or team discussions.
20. I can make myself available at
Scenario: Offering specific times for a meeting or call.
Examples:
- I can make myself available at Monday 11–12 AM or Thursday 3–4 PM.
- Please let me know which time works; I can make myself available at these times.
- I can make myself available at the following times; happy to adjust if needed.
- I can make myself available at the listed times; looking forward to our discussion.
- I can make myself available at any of these times that suit your schedule.
Tone: Polite, professional, and accommodating
Explanation: This phrase shows initiative and readiness to collaborate, emphasizing professionalism and courtesy.
Best Use: Scheduling formal meetings, client calls, or one on one discussions.
21. My available hours are
Scenario: Sharing times when you are free for meetings or calls.
Examples:
- My available hours are Monday 9–11 AM and Wednesday 1–3 PM.
- Please let me know which of my available hours work best for you.
- My available hours are listed below; I’m happy to adjust if needed.
- I’ve shared my available hours; looking forward to your confirmation.
- My available hours are flexible; I can accommodate your schedule.
Tone: Professional, clear, and considerate
Explanation: This phrase clearly communicates your schedule in a formal and professional tone.
Best Use: Emailing colleagues, clients, or supervisors to coordinate meetings.
22. I can schedule at
Scenario: Offering times for a meeting or discussion in a professional context.
Examples:
- I can schedule at Monday 10 AM or Wednesday 2 PM.
- Please let me know which time works; I can schedule at these times.
- I can schedule at the following times; happy to adjust if needed.
- I can schedule at the listed times; looking forward to our discussion.
- I can schedule at any of these times that fit your calendar.
Tone: Professional, polite, and proactive
Explanation: This phrase communicates willingness to coordinate and confirms availability in a professional manner.
Best Use: Scheduling meetings, calls, or collaborative discussions.
23. The times I can commit to are
Scenario: Providing specific times you are available for meetings or calls.
Examples:
- The times I can commit to are Monday 11–12 AM and Thursday 3–4 PM.
- Please let me know which of the times I can commit to work best.
- The times I can commit to are flexible; happy to adjust if needed.
- I’ve shared the times I can commit to; looking forward to your confirmation.
- The times I can commit to are listed below; let me know your preference.
Tone: Professional, responsible, and considerate
Explanation: This phrase emphasizes reliability and clarity while maintaining a polite and professional tone.
Best Use: Formal scheduling, client meetings, or team coordination.
24. I am reachable at
Scenario: Informing colleagues or clients of times when you are available to be contacted.
Examples:
- I am reachable at Monday 9–10 AM or Wednesday 2–3 PM.
- Please let me know which time works; I am reachable at these times.
- I am reachable at the following times; happy to adjust if needed.
- I am reachable at the listed times; looking forward to our discussion.
- I am reachable at any of these times that suit your schedule.
Tone: Professional, clear, and considerate
Explanation: This phrase communicates availability and openness for communication in a polite and professional manner.
Best Use: Email coordination, phone calls, or scheduling meetings.
25. I have openings at
Scenario: Sharing available times with colleagues, clients, or team members for a meeting.
Examples:
- I have openings at Monday 10–11 AM and Thursday 2–3 PM.
- Please let me know which of my openings work best for you.
- I have openings at the following times; happy to adjust if needed.
- I have openings at the listed times; looking forward to your confirmation.
- I have openings at any of these times that suit your schedule.
Tone: Professional, polite, and accommodating
Explanation: This phrase communicates available time slots clearly while keeping a professional and flexible tone.
Best Use: Scheduling meetings, calls, or collaborative discussions.
26. I’m accessible during
Scenario: Letting colleagues or clients know the periods when you can be reached or meet.
Examples:
- I’m accessible during Monday 9–11 AM or Wednesday 1–3 PM.
- Please let me know which time works; I’m accessible during these periods.
- I’m accessible during the following times; happy to coordinate.
- I’m accessible during the listed times; looking forward to your confirmation.
- I’m accessible during any of these times that suit your schedule.
Tone: Professional, respectful, and clear
Explanation: This phrase emphasizes your availability and openness, while remaining polite and professional.
Best Use: Email communication, scheduling meetings, or professional coordination.
27. The following times are convenient for me
Scenario: Offering preferred times for a meeting or discussion with clients or colleagues.
Examples:
- The following times are convenient for me: Tuesday 10–11 AM, Thursday 2–3 PM.
- Please let me know which of the following times are convenient for you.
- The following times are convenient for me; happy to adjust if needed.
- I’ve listed the following times that are convenient for me; looking forward to your confirmation.
- The following times are convenient for me; I can accommodate your schedule.
Tone: Professional, polite, and thoughtful
Explanation: This phrase communicates availability politely while showing consideration for the recipient’s schedule.
Best Use: Scheduling formal meetings, client calls, or professional discussions.
28. My working hours allow for
Scenario: Indicating availability within your professional working hours.
Examples:
- My working hours allow for Monday 9–11 AM or Wednesday 2–3 PM.
- Please let me know which time works; my working hours allow for these slots.
- My working hours allow for the following times; happy to adjust if needed.
- I’ve shared the times my working hours allow for; looking forward to your confirmation.
- My working hours allow for flexibility; I can accommodate your schedule.
Tone: Professional, considerate, and clear
Explanation: This phrase specifies your availability within your official working hours, maintaining professionalism.
Best Use: Email coordination, client meetings, or scheduling team discussions.
29. I can fit in at
Scenario: Offering to accommodate a meeting or call within your schedule.
Examples:
- I can fit in at Monday 10–11 AM or Thursday 1–2 PM.
- Please let me know which time works; I can fit in at these slots.
- I can fit in at the following times; happy to adjust if needed.
- I can fit in at the listed times; looking forward to your confirmation.
- I can fit in at any of these times that suit your schedule.
Tone: Friendly, professional, and flexible
Explanation: This phrase communicates your willingness to accommodate others while remaining professional.
Best Use: Scheduling flexible meetings, calls, or one on one discussions.
30. Here’s when I can join
Scenario: Confirming your availability for a meeting or call in a professional context.
Examples:
- Here’s when I can join: Monday 9–10 AM, Wednesday 2–3 PM.
- Please let me know which time works; here’s when I can join.
- Here’s when I can join; happy to adjust if needed.
- I’ve listed the times here’s when I can join; looking forward to your confirmation.
- Here’s when I can join; I can accommodate your preferred schedule.
Tone: Professional, clear, and considerate
Explanation: This phrase communicates availability in a warm, approachable, and professional manner.
Best Use: Confirming meetings, calls, or collaborative sessions with colleagues or clients.
FAQs
1. Why should I use alternatives to “my availability is as follows professionally”?
Using alternatives can make your message sound more personal, considerate, and approachable. It shows that you’re flexible and thoughtful, rather than sending a rigid, standard phrase. This helps build positive relationships with colleagues, clients, or collaborators.
2. Are these alternatives suitable for formal emails?
Yes! All 30 alternatives are professional and polite. Some are more formal (e.g., “My working hours allow for”), while others are slightly more approachable (e.g., “I can fit in at”), so you can choose depending on your audience.
3. How many examples should I provide when sharing my availability?
Providing 3–5 clear time options is usually best. This gives the recipient enough flexibility to choose without overwhelming them with too many options.
4. Can these alternatives be used in instant messaging or chat?
Yes, many of these phrases are flexible for chat, email, or calendar invites. For informal chats, you might prefer shorter options like “I’m free at…” or “Here’s when I can join.” For formal emails, options like “My schedule is open at the following times” work best.
5. How do I choose the best alternative for my situation?
Consider your audience, tone, and context:
- For formal emails to clients or managers, use professional alternatives like “My available hours are” or “The times I can commit to are.”
- For internal team messages or one on one scheduling, you can be slightly more casual, using phrases like “I’m free at the following times” or “Here’s when I can join.”
- Always aim for clarity, flexibility, and warmth in your tone.
Conclusion
Finding the right words to communicate your availability professionally can make a big difference in how your message is received. Using these 30 alternatives, you can express your schedule clearly while showing warmth, flexibility, and professionalism. By choosing the phrase that best fits your context, your communication becomes thoughtful, approachable, and effective, leaving a positive impression on colleagues, clients, and collaborators.
Alyan Ashraf is a passionate English language writer who simplifies grammar for everyday learners. He focuses on clear explanations, practical examples, and common usage rules to help readers write better, speak confidently, and avoid mistakes in real-world English.
